Planning a corporate event, conference, or trade show is no small feat. Between managing the run sheet, liaising with suppliers, and making sure the coffee arrives on time, it’s easy to overlook one crucial piece of the puzzle: print.
Whether it’s a media wall that turns heads, branded notepads attendees actually use, or tote bags that carry your message well beyond the venue, high-quality print plays a huge role in shaping how people experience, and remember, your event.
But with so much to think about, how do you make sure you’ve covered it all?
We’ve got you.
A free guide packed with practical tools, insider tips, and real examples to help you plan, organise, and execute your event print without the stress.
Before we get into what’s inside, let’s break down why print is such a vital part of event planning—and how to make sure yours stands out.
Why Print Still Matters in the Age of Digital
You might be thinking, “Do we really need printed materials these days?”
Short answer: Absolutely.
Here’s why:
● Print grabs attention: A well-designed banner or media wall makes your brand impossible to miss in a sea of stalls.
● It adds polish: Professionally printed materials signal that your event is organised, high-quality, and worth attending.
● It leaves a lasting impression: Unlike a digital ad that disappears, a well-made brochure or tote bag stays with your guests, often literally.
● It supports your brand: From business cards to signage, consistent print assets build brand recognition and trust.
Common Print Pitfalls (And How to Avoid Them)
We’ve seen it all, and helped fix it. Here are a few of the most common print mistakes event organisers make:
1. Leaving Print Too Late
Printers are magicians, but even we can’t turn around a full event pack overnight. Planning ahead ensures you get the right materials without panic or express fees.
Checklist tip: Work backwards from your event date. Allow time for design, revisions, print production, and delivery.
2. Forgetting Key Materials
From lanyards to floor graphics, it’s easy to forget the small stuff until the day before bump-in.
Checklist tip: Use our free resource to walk through every area of your event—from signage to giveaways—so nothing slips through the cracks.
3. Skipping Proofs
In the rush to get it all done, skipping a proof check can lead to costly mistakes. (Yes, even spelling your own company name wrong. We’ve seen it.)
Checklist tip: Always get a final proof. And ideally, a second set of eyes.
What You’ll Find Inside The Smart Event Planner’s Checklist
Our checklist isn’t just a generic to-do list. It’s a practical, easy-to-follow tool tailored specifically for corporate events, trade shows, and conferences. Here’s what you’ll get:
A Comprehensive Print Materials List
We cover everything you might need, whether you’re running a national expo or an internal training day. This includes:
● Media walls & photo backdrops
● Banners, posters & directional signage
● Flyers, brochures & programs
● Branded notepads, pens & stationery ● Tote bags, lanyards & merch
● Floor graphics & decals
● Name badges, tickets & more
Expert Tips from the Agility Print Team
Learn from the pros with insights on:
● How to design for impact
● The best materials for different environments
● Timing tips to avoid last-minute stress
● Cost-saving ideas that don’t cut quality
Real-World Case Study
See how we helped transform the Intrigue MadVerse Summit from a tight-turnaround job into a standout event that wowed attendees and sponsors alike.
How Agility Print Helps You Deliver Events That Shine
At Agility Print, we don’t just print. We partner with you to help bring your vision to life. Whether you’re planning your first event or your fiftieth, we’re here to make your print process smooth, stress-free and seriously impressive.
Why event organisers choose us:
● We’re local: Based in Sydney, we deliver quickly without the drama of overseas delays.
● Full-service: From design to delivery, we handle everything in-house.
● Collaborative approach: We care about your event as much as you do.
● Always on time: Deadlines matter—we never miss them.
Get Your Free Event Print Checklist Now
Ready to take the stress out of event printing?
Grab your free copy of The Smart Event Planner’s Checklist: Print Included
Whether you’re running a large-scale trade show or a boutique networking event, this guide will help you cover every detail—so your event looks as professional as it feels.
To get your copy, simply send us an email or fill out the form below.